Using Google Docs with Students

Q&A Session for Managing Google Docs with Your Classroom

February 15, 2011 4:30PM PT/7:30PM ET
Q: Is there a way to "push" shared docs to others? So they actually show up in their docs, without them having to search?
A: If you share with an individual user, i.e. johndoe@domain.edu, the doc will show up their docslist.
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Q: How do I get, or get to, the docslist?
A: Your docslist is the first screen you see when you open Google Docs. Within Google docs you can click on “Home” or “All items” to access your docs list.  
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Q: Is this presentation going to be available to view later?
A: Yes. All of the webinars in our Professional Development series are located in the Resource Center on our website at http://www.google.com/a/help/intl/en/edu/resource_center.html
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Q: Does the color assigned to an item or collection propagate with the share? Does view versus edit extend to item colors?
A: No. Assigning colors to items or collections only changes the color for the individual end users. Colors are not used to differentiate between documents with different sharing settings in an automated way.
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Q: What size videos can be saved on Google Docs?
A: Uploaded video files can be up to 1 GB.
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Q: We are a dual language school. Do inserted comments accept text in other languages? All languages?
A: You can translate a document into a wide variety of languages by going to Tools > Translate document. Comments will translate as well.
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Q: Do Google Docs posted to your website have the same features for interactive responses?
A: Up to 200 people can collaborate on one document. Docs that are posted publicly are view only. You should share with specific groups/individuals if you want them to collaborate on the doc.
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Q: Is there a way to incorporate comments into the document?
A: You can use the comments feature to highlight certain areas of the text and write comments specific to the highlighted text. In a document, go to Insert > Comment
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Q: We can't merge vertically in a spreadsheet yet, correct?
A: Merging vertically is not available at this time. We are continually working to make the product better and will be implementing new features in spreadsheets soon.
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Q: How close are you to giving up Drop Box for Google Docs?
A: Currently you have up to 1GB of anything storage in Google Docs. We will be allowing users to purchase more storage space in the future.
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Q: Does a person I share a google doc/spreadsheet with need to have a google account to access?
A: In order to view or edit, they need to have a Google Apps or Gmail account.
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Q: Can you tell when the document was created by the sample student?
A: Using the Revision History function (File > See Revision History) you can see the date and time the first edits were made.
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Q: Do sheets/graphs get inserted easily for a science type report?
A: You can follow these instructions for inserting a chart or graph into a document or presentation: http://docs.google.com/support/bin/answer.py?hl=en&answer=63834
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Q: Has there been a webinar on using Google Earth and creating?  If not, will there be one coming soon?
A: These webinars are Google Apps (Gmail, Docs, Sites, Calendar etc) webinars. Please search YouTube or Google.com for Google Earth specific webinars.
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Q: Can you set up sub collections, like naming a classroom and then having sub assignments?
A: Yes. You can add collections within other collections. Simply click on the main collection and select New - Collection in the drop down menu.
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Q: Can you copy and paste pictures from the internet into your documents?
A: Yes. In a document go to Insert > Image. You can insert an image that is saved on your desktop or copy the web address of an image hosted online.
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